In a lot of ways, the Mac Smart Folders are more user friendly than the PC Search Folders, but they both accomplish the same task: they give you a very special window into a search of your inbox. A new folder is created in your Smart Folders, all you have left to do is name it! In the upper right of the Search tab, press Save Search.Ĥ. Click on the Search tab, and create a customized search: perhaps email from a specific person, then plugging in their name underneath.ģ. This will activate the contextual Search tab.Ģ. Start by clicking into the Search bar in the upper right. Mac users, it is finally your turn! While you don’t have Search Folders, you have something arguably cooler. Note: be careful when you do so that you are selecting Delete Folder, not Delete All.
If you delete a search folder, you will even receive a message that tells you as much.
Deleting a search folder will not delete the contents, just the search window. 
The mail in the folders still only exist in your inbox, not a separate folder within the inbox. It is a window into what could have been an advanced search. A shortcut to searchĪ search folder is a shortcut to search, nothing more. Since they behave similar to regular folders, it is easy to forget that Search Folders are a different type of animal. But there are some important differences. In this way, and a couple other ways, Search Folders are going to behave very much like other folders. Since most of us have a lot of activity on the left side of our Outlook screen, if you want to draw attention to your new Search Folder, you can add it to favorites by right clicking on it. Custom Search Folder: if all else fails, you can completely design your own. Mail with specific words (think about form results that come to you with the same title). It is worth your time to look through all the Search Folder options. Now you have a folder of all the emails in your inbox from this person. When you find their name on the list, select it, and press OK.ĥ. In the upper left, type the last name of someone who emails you often.Ĥ. You will be taken to the old familiar search screen (blurred out here for WSU employees’ privacy). Toward the bottom of the popup, press Choose to search for a person.ģ. Follow step 1 above, and this time select Mail from and to specific people.Ģ. Click on it, and here is a shortcut to all the mail you have flagged for follow up.ĭon’t have any messages flagged for follow up? No problem, we are going to create some more folders. A new folder appears on the left side of your screen under Search Folders. Lets start with one toward the top: Mail Flagged for Follow Up. A popup screen will appear with a plethora of options. Right click on top of Search Folder and select New Search Folder.Ģ. Scroll all the way down to the bottom, and you will find Search Foldersġ. On the left side of your Outlook mail, you likely have all sorts of folders. Oh, and if you are a Mac user and think this won’t apply to you, think again! I have a solution for you toward the end. Hey there is no exercise file for you today! Just open up your Outlook and follow along. Let’s see how these special folders work. Many people discover these handy folders can take the place of their existing complicated folder rules. Search Folders often elicit an “aha!” moment for attendees in Outlook Advanced training.
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